Use Case Mapping

🎓 Academic Structure

A university typically has multiple faculties, departments, and programs.

Faculties (Schools)

1. Faculty of Engineering
2. Faculty of Business Administration
3. Faculty of Arts & Humanities
4. Faculty of Science
5. Faculty of Social Sciences

 

Departments (examples)

Faculty	Departments
Engineering	Computer Science, Electrical Engineering, Civil Engineering
Business	Accounting, Marketing, Management
Arts	English, History, Philosophy
Science	Physics, Chemistry, Biology
Social Sciences	Economics, Sociology, Political Science

Degree Programs

• Bachelor of Science (B.Sc.)
• Bachelor of Arts (B.A.)
• Bachelor of Business Administration (BBA)
• Master of Science (M.Sc.)
• Master of Business Administration (MBA)

 

📚 Academic Entities to Simulate in Moodle

Moodle organizes things by categories, courses, activities, etc.

Moodle Element	Example
Category	Faculty/Department (e.g., “Faculty of Engineering”)
Course	“CSE 101 - Introduction to Programming”
Sections/Weeks	Week 1: Variables & Data Types, Week 2: Control Structures
Activities	Assignments, Quizzes, Forums, Attendance
Resources	Lecture slides, PDFs, Recorded videos
Cohorts	B.Sc. CS Session 2025-26
Roles	Admin, Teacher, Student, Head of Department

 

👩‍🏫 Users

Role	Example Users
Administrator	Admin User (admin@gits.edu)
Faculty Members (Teachers)	Dr. Alice Johnson (CSE), Mr. David Lee (Marketing)
Students	Student1 (B.Sc. CSE 1st Year), Student2 (BBA 2nd Year)
Department Heads	Head of CSE, Head of Business
Registrar / Academic Staff	User handling course enrollment & reports
Guests / Parents	Optional for demonstration

 

🧮 Academic Data Simulation

• Courses per department (5–8 each)
• Assignments (1–2 per week per course)
• Quizzes (midterm/final)
• Grades (A, B, C, F distribution)
• Attendance records
• Certificates of completion (for short courses)

Moodle for University Operations: Use Case Mapping explores how the Moodle learning management system can be effectively utilized to streamline and optimize various university operations, from course delivery to administrative functions, through detailed use case mapping.

1. Academic Administration

Use Case	Moodle Feature/Plugin
Course creation and management	Built-in Course Management
Enrollment management	Built-in Enrollment Methods, Enrolment plugins (e.g., Self, Manual, Cohort)
Timetable and scheduling	mod_attendance, Calendar (built-in)
Gradebook management	Built-in Gradebook
Academic calendar	Built-in Calendar

 

2. Teaching & Learning

Use Case	Moodle Feature/Plugin
Online lectures/classes	mod_zoom, mod_bigbluebuttonbn
Assignment submission	Built-in Assignment Activity
Quizzes and exams	Built-in Quiz Activity, quizaccess_proctoring
Plagiarism detection	plagiarism_turnitin
Attendance tracking	mod_attendance
Certificate issuance	mod_customcert
Course materials/resources	Built-in Resource/Book/Folder/URL Activities
Discussion forums	Built-in Forum Activity
Group work/collaboration	Built-in Groups, Wiki, mod_collaborate

 

3. Student Services

Use Case	Moodle Feature/Plugin
Student feedback/surveys	Built-in Feedback, Questionnaire plugins
Messaging and notifications	Built-in Messaging, Notifications
Student progress tracking	Built-in Completion Tracking, block_progress
Student profile management	Built-in User Profile

 

4. Faculty Services

Use Case	Moodle Feature/Plugin
Faculty profile management	Built-in User Profile
Course analytics and reports	Built-in Reports, Configurable Reports
Communication with students	Built-in Messaging, Forum, Announcements
Resource sharing	Built-in Resource/Book/Folder Activities

 

5. Examination & Evaluation

Use Case	Moodle Feature/Plugin
Online exam conduction	Built-in Quiz, quizaccess_proctoring
Assignment grading	Built-in Assignment, Gradebook
Plagiarism check	plagiarism_turnitin
Result publication	Built-in Gradebook, mod_customcert

 

6. Administration & Compliance

Use Case	Moodle Feature/Plugin
User authentication	Built-in (Manual, LDAP, OAuth2, SAML, etc.)
Role and permission management	Built-in Roles and Permissions
Audit logs	Built-in Logs, block_configurable_reports
Policy acceptance	tool_policy

 

7. Library & Resource Management

Use Case	Moodle Feature/Plugin
Digital library/resource sharing	Built-in Resource, Book, URL, Folder
External resource linking	Built-in URL

 

8. Alumni & Career Services

Use Case	Moodle Feature/Plugin
Alumni portal	Built-in User Management, Custom User Fields

 

9. Research & Project Management

Use Case	Moodle Feature/Plugin
Project submission	Built-in Assignment
Research group collaboration	Built-in Groups, Wiki, Forum

 

10. Miscellaneous 

Use Case	Moodle Feature/Plugin
News and announcements	Built-in Announcements, Forum
Event management	Built-in Calendar
Surveys and polls	Built-in Feedback, Choice